Privacy Policy

Updated: 13 October 2026 | Original policy: 7 May 2024

Khashaba L.L.C-FZ, a company registered in the United Arab Emirates and operating under the trade name HR Engine (“HR Engine”, “HRE”, “we”, “us” or “our”), is committed to protecting and respecting your privacy.

This policy (together with any other documents referred to herein) (“Policy”) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Khashaba L.L.C-FZ, trading as HR Engine, is a “data controller” for the purposes of UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data and other applicable data protection laws in respect of certain types of personal data that we collect about you. This means that we are responsible for, and control the processing of, those types of personal data.

We take your privacy very seriously. Please read this Policy carefully as it contains important information on: (a) the personal data we collect about you; (b) how we process your personal data; and (c) with whom your personal data might be shared.

Personal Data Which We Collect

Personal data provided by you

We collect personal information provided voluntarily by you through our website or communication channels. We collect, process and store the following data:

• Name;
• Email address;
• Information provided in your CV and any other related document;
• Information that you provide when submitting your CV through our website;
• Information that you provide about your current employment and future employment preferences; and
• Information that you provide on gender, religion, family information, financial situation, political affiliations and personal beliefs.

Personal data provided by third parties

We may receive information about you from other sources (such as service providers we use to undertake background checks), which we will add to the information we already hold about you to help us provide our services in accordance with your requirements and improve and personalise our service.

Personal data about other individuals

If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on their behalf and has agreed that you can: (a) give consent on their behalf to the processing of their personal data; (b) receive on their behalf any data protection notices; and (c) give consent to the transfer of their personal data abroad.

Monitoring and recording communications

We may monitor and record communications with you (such as telephone conversations and emails) for quality assurance, training, fraud prevention and compliance activities.

How We Use Your Personal Data

We collect information about you so that we can:

• Identify you and provide and manage services provided to you by HR Engine;
• Respond to your enquiries;
• Undertake marketing;
• Customise our website and its content to your preferences;
• Make or defend against complaints or formal legal claims and proceedings;
• Make or safeguard our position in respect of actual or potential insurance claims;
• Notify you of changes to our website or services that may affect you; and
• Improve our services and ensure quality control.

Marketing

We would like to send you information by post, email, telephone or text message (SMS) about our services and special offers which may interest you. We will only send you marketing messages when you tick the relevant consent box when providing your personal data. If you have consented to receive marketing from us or relevant third parties, you can opt out at any time.

When We Might Share Your Personal Data With Third Parties

For the purposes of delivering our services, we may disclose your personal data to:

• Clients who may want to hire you;
• Our agents and service providers (including professional service providers such as law firms and accountants);
• Law enforcement agencies in connection with investigations to help prevent unlawful activity;
• Insurers in respect of claims or complaints made against us; and
• Our business partners.

Consent

Where we need your consent to hold and process your personal data, we will ask you to check a box on any form requiring consent. By checking these boxes you state that you have been informed why we collect the information, how it will be used, how long it will be kept, who will have access and what your rights are as a data subject, as set out in this Policy.

How We Keep Your Personal Data Secure

We implement appropriate security measures to protect against unauthorised access, alteration, disclosure or destruction of personal information. We provide access to your personal data to employees, contractors and third parties on an as-needed basis, only for the provision of our services. No method of internet transmission or electronic storage is 100% secure, and we cannot guarantee absolute security; however, we take reasonable steps to protect personal data.

How Long Do We Keep Your Personal Data

We retain your information for the duration of the mandate that you have instructed us to assist with. Thereafter, we will delete your personal data unless required by law to retain it for a longer period or unless we require it to continue providing you with services you acquire from us.

Transfers Of Your Personal Data Out Of The Jurisdiction In Which Your Data Is Collected

We may need to transfer and store your personal data outside your jurisdiction. We will obtain your consent for such international transfers unless the laws in your jurisdiction otherwise permit them (for example, where the destination country is recognised as providing adequate safeguards, protections and remedies).

Your Rights

To process the requests below, we may need to verify your identity for security. Your response may be necessary to exercise the relevant right.

The right to access: You may request information we hold about you, why we hold it, who has access and where it came from. We will respond within 30 days unless a shorter period is specified by law.

The right to correction: If the data we hold is out of date, incomplete or incorrect, you can inform us and we will update it.

The right to erasure: You can request erasure if you believe we should no longer use your data or are using it unlawfully. We will confirm deletion or explain why it cannot be deleted.

The right to object to processing: You may request that we stop processing your data. We will tell you whether we can comply or have grounds to continue.

The right to stop direct marketing: You may request that we stop contacting you for direct marketing.

The right to data portability: You may request that we transfer your data to another controller; we will comply where feasible.

The right to complain: You may complain to us at info@yourhrengine.com or to the UAE Data Office, as applicable.

Cookies And Tracking

Our website may use cookies and similar technologies to enhance user experience and gather information about website usage patterns. Cookies are small files stored on your device that may track browsing behaviour. You can control cookies through your browser settings. For more information, see our Cookie Policy.

Contacting Us

If you have questions about this Policy, need further information or wish to lodge a complaint, contact info@yourhrengine.com. Legal entity: Khashaba L.L.C-FZ, trading as HR Engine. Published business address: Business Centre 1, Meydan Hotel, Nad Al Sheba, Dubai, UAE.

Changes To This Policy

We may change this Policy from time to time. Please check our website periodically for the latest version or request a copy at info@yourhrengine.com.